Thanks to technological progress, it is now possible to organize galas or even virtual conferences. This type of event is practical in many areas, but the preparations are often laborious and the use of specific equipment of good quality is essential for everything to go well. Let's take stock.

The advantages of organizing a virtual corporate event

On the one hand, opting for the virtual mode allows organizers to target an international or even global audience, and to reduce logistical costs. On the other hand, it offers interested parties the opportunity to participate despite geographical constraints and certain planning problems. In addition, an online event is more convenient and secure during times when it is recommended to limit outings and exposure to crowds such as during a pandemic.

How do I organize a virtual corporate event?

Here are the steps to follow to organize a virtual corporate event.

The preparation

The first step to take when planning a virtual corporate event is to define your goals. To do this, you need to determine:

• The theme of the event;
• The number of participants;
• The date and time;
• Stakeholders;
• Registration procedures: location, age, gender, center of interest or even admission prices
• The options: live, delayed and accessible on demand, both at the same time or even the possibility of interacting by video or by message with the speakers and other participants.

Then, you have to prepare the virtual invitations and promote the event to target the maximum number of people. Then, you need to develop the platform on which the meeting will be held.

Installation and testing

A few days before the event, you need to start installing equipment such as cameras and computers and making the necessary connections. It should be noted that you must have quality hardware and a connection to avoid image and sound problems or cuts. Then, it is necessary to conduct comprehensive tests of the equipment and the platform to ensure that everything works well.

D-day

On the big day, technicians must be present to ensure the smooth running of events, especially in the case of live shows. The management of entries, speeches and the entire platform must also be carried out by qualified professionals.

Conclusion: How to organize a perfect virtual corporate event?

To organize a perfect virtual corporate event, it is highly recommended to seek the services of a professional who will not forget any details of the preparation and who has the necessary skills and equipment to ensure that everything goes smoothly.

SYNC Productions precisely offers you serious and qualified experts in the field for your galas or even your online conferences. We also provide you with top quality equipment and we take care of the live broadcast if necessary. Do not hesitate to contact us for more information about our services.