Taking preventive measures is essential to secure an event in 2021. After periods of uncertainty and confinement linked to the global pandemic, physical demonstrations are gradually resuming. It's nice to get together for real and to interact, but it's essential to protect yourself. Then avoid the risks of spreading diseases by adopting good practices.

Health rules in force in Quebec

Where is the event taking place?

Organizing an event outside is preferable. In all cases, you should ensure that the following items are present:

• Disinfecting solutions;
• An optimal aeration and/or ventilation system;
• A place to wash your hands;
• Clear signs dedicated to the health measures to be adopted;

Hygiene measures

It should be borne in mind that contacts promote the spread of viruses. It is then essential to properly clean and disinfect the surfaces that are constantly touched by guests, namely door handles or counters.

Limit the number of people who cook, prepare, and serve food. Avoid guests touching kitchen utensils during a buffet.

Provide dedicated staff to provide service, as well as personal plates and cutlery for everyone.

Anticipate the arrangements to be made for possible guests with symptoms

Anticipate how you are going to deal with guests who show symptoms during the event. Check with the authorities in your region to find out what measures to take with people with symptoms of COVID-19 (including what declarations to make).

Dedicate a specific and isolated location for this category of guests until they can be taken home in a private vehicle. Provide masks (preferably medical) for people with symptoms or sick.

Make sure you have a health professional on your team who can take care of sick guests while waiting for them to come home.

Health measures common to all physical events

Enforcing social distance

The basic rule for enforcing social distance is to limit the number of guests. There should be enough space for everyone to move freely. Find out about the maximum capacity of the premises. Reduce the number of guests who have access to the event.

At SYNC Productions, we can study the capacity of a reception venue. We will then recommend the appropriate number of guests to limit health risks.

Give priority to remote registrations

The registration and registration sites are very busy places. Health risks are therefore increased there. Prefer online registration to avoid gatherings. This alternative has the advantage of saving guests time by sparing them long lines. Any useful documents can be sent by email, if required.

Investing in an online ticketing system

The online ticketing system makes it easier to control the number of tickets sold. Prefer to sell a specific quantity to avoid guests exceeding the authorized quota.

It is recommended to associate a distance system directly with tickets. Integrate remote seat numbers into the tickets if the event is in a seated configuration.

SYNC Productions: your partner for secure events

SYNC Productions helps you organize your virtual/hybrid events. We are creators of atmosphere capable of intervening in several types of services, ranging from shows, evenings, to team-buildings.

We have the necessary equipment, a professional team, but above all the experience gained over our three decades of existence. Your event is organized taking into account the rules imposed by the local authorities. Contact our advisors today to set up successful, but above all secure events.